Educational Resource

Document Checklist

Use this checklist to gather the most common documents needed to understand a property situation and map next steps.

Important Boundaries

Property Resolution Group is not a law firm and does not provide legal advice. This checklist is general educational information to help you organize documents. Requirements vary by state, lender, court, and title company. If legal interpretation is needed, consult a licensed attorney.

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1

Property Basics

  • Property address (full)
  • Your role (owner / heir / spouse / lienholder / agent)
  • Best contact info (phone + email)
  • Timeline: When do you need clarity by?
2

Ownership and Title Documents

  • Most recent deed (warranty deed, quitclaim deed, land contract memorandum, etc.)
  • Any recorded land contract or seller financing documents (if applicable)
  • Title commitment or title report (if you have one)
  • Title insurance policy (owner's policy, lender's policy) if available
  • Any "quiet title," corrective deed, or reformation documents (if applicable)
  • Prior closing statement (HUD-1/Closing Disclosure) if available
3

Mortgage and Lender Documents (If There Is a Loan)

  • Most recent mortgage statement
  • Notice of default / breach letter (if received)
  • Notice of foreclosure sale / sheriff sale / trustee sale (if received)
  • Loan modification correspondence (if any)
  • Forbearance or repayment plan documents (if any)
4

Taxes and Government Charges

  • Most recent property tax bill
  • Tax delinquency notices (if any)
  • Special assessments (if any)
  • Proof of payment or payment plan documents (if any)
5

Liens, Judgments, and Other Claims

  • Copies of any lien notices (mechanic's lien, HOA lien, municipal lien, etc.)
  • Judgment paperwork (if any)
  • Garnishment or levy notices (if any)
  • HOA/Condo statements and violation notices (if applicable)
  • UCC filings related to the property (if applicable)
6

Municipal, Code, and Utility Issues

  • Code violation notices
  • Inspection reports
  • Condemnation, nuisance, or compliance letters (if any)
  • Water/sewer notices (shutoff or past-due, if any)
  • Permit history or stop-work orders (if relevant)
7

Probate / Inherited Property (If Applicable)

  • Death certificate
  • Will or trust documents (if any)
  • Letters of authority / letters testamentary / letters of administration (if issued)
  • Probate court filings or case number (if opened)
  • Heirship information: names + relationship (basic list)
8

Divorce / Separation Property Issues (If Applicable)

  • Judgment of divorce or separation agreement (final or draft)
  • Court orders related to possession/sale (if any)
  • Any recorded deeds between spouses (if any)
9

Bankruptcy-Related Documents (If Applicable)

  • Case number and filing date (if filed)
  • Chapter type (if known)
  • Attorney contact info (if represented)
  • Any court notices affecting property status
10

Property Condition and Occupancy

  • Recent photos (front, back, major rooms, basement, mechanicals)
  • Repair estimates (if any)
  • Occupancy status (owner-occupied / tenant / vacant)
  • Lease agreement (if tenant-occupied)
11

Insurance and Claims (If Applicable)

  • Homeowners insurance declarations page
  • Claim paperwork (fire/water/storm) if relevant

If You Don't Have the Paperwork

If you're missing documents, don't stop. Submit what you have. A structured file review can still identify gaps and the most efficient next steps.

Ready to Organize Next Steps?

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Not a law firm. No legal advice. No guaranteed outcomes.